President
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Conducts membership meetings
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Arranges for (including location) and conducts executive committee meetings
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Represents or arranges for club representation at meetings of The Villages
Clubs Council
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Represents or arranges for appropriate club representation for interviews,
or other presentations when requested, by VNN, WVLG, The Daily Sun and
all news organizations
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When requests are received from other clubs and or organizations arranges
for presentations as appropriate
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Receives and responds or arranges for response to telephone calls, e-mails,
letters, etc. concerning the club and birding in general.
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Writes or arranges for the writing of articles and inserts for each issue
of Cheep Talk
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Coordinates the club’s participation in Christmas Bird Count with
Ocklawaha Valley Audubon Society
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Coordinates obtaining volunteers for each of the club committees or special
tasks
Vice President
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Performs all duties of the president when absent
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Coordinates the setting up club booth and display at the annual Outdoor
Expo
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Coordinates the preparation of handouts for use at the annual Outdoor
Expo
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Arranges for and coordinates booth coverage during the Outdoor Expo
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Arranges for any other club activities in the Outdoor Expo as needed
Secretary
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Takes minutes at all executive committee and annual membership meetings
and any other special meetings called by the President
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After approval of minutes by the President distribute minutes to executive
committee members and committee chair persons
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Maintains the club’s Canon photocopy machine and electric stapler
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Photocopies work as requested by executive committee, other committee’s,
or as needed for the membership
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Sends reminder notices, announcements, etc. to members via Email or regular
mail as necessary
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Coordinates with the telephone committee on notification of walks, meetings,
events for those without Email
Treasurer
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Maintains the financial records of the club
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Maintains the club’s checking account
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Receives membership dues from the membership committee
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Pays all club bills upon receipt
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Provides a monthly report of receipts, expenditures and debts to the
Executive Committee
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Prepares report for publication in Cheep Talk
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Prepares a yearly budget for approval by the club’s Executive Committee
Club Historian
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Maintains a historical record and archives of the clubs activities and
has available at general club meetings
Program and Education Committee
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Works with Village’s Facilities Director (Janet Strong) in obtaining
a meeting room for each of the clubs meetings on an annual basis
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Responsible for developing a program and agenda for each general club
membership meeting
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Makes arrangements for all general and special club meetings to include
dates, time, place and any equipment and/or supplies needed.
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Prepares floor plan for each meeting and deliver to the tech in charge
of the facility
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Responsible for developing and arranging for the presentation of workshops
for club membership
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Maintains meeting supplies, including table skirt and brings to each
meeting
Bird Walk and Special Events Committee
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Responsible for developing bird walk plans for all walks, and special
events for presentation to the executive committee for approval
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Responsible for obtaining a leader for each approved bird walk and special
event
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Responsible for obtaining a coordinator for each approved special event
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Obtains any necessary permits required for conducting bird walks or special
events
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Stores and maintains Walkie-talkies for use on bird walks and special
events
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Prepares directions (or maps) to birding sites, arrange for photocopying
and distribution the morning of trips.
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Maintains emergency cell phone for use by walk and special events leaders
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Prepares calendar of events and submits to Newsletter Committee for publication
in Cheep Talk
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Maintains and makes available donated binoculars for bird walks and special
events
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Responsible for maintaining the list of birds seen on each trip, list
of birds seen each year, and total birds seen since the inception of
the club
Newsletter Committee
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Obtains and write articles, and inserts as necessary for publication
in Cheep Talk
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Prepares each issue of Cheep Talk for printing and mailing
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Arranges for the printing of Cheep Talk
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Maintains Cheep Talk mailing label list and prints mailing labels for
each issue
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Mails each issue of Cheep Talk
Publicity Committee
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Prepares notices for publication of each bird walk or special event that
are open to the general public
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Arranges for publication of articles and notices as necessary on club
activities and upcoming events
Membership Committee
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Prepares and supplies application packages for new members.
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Prepares membership renewal forms prior to Annual Meeting
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Responsible for receiving member renewals as well as new member applications
and for providing the membership dues to the treasurer for deposit
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Maintains up to date membership data base including Email addresses
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Supplies Email address and regular mail address list for those without
Email to the club secretary and newsletter committee as necessary
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Obtains Village required waivers from all walk and special events attendees
and maintains the file of obtained waivers
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Prepares and has name badges available at each general club meeting
Telephone Committee
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Notifies members without Email of changes in upcoming walks, and special
events
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